Business Office Manager

1.
Contributes to Facility quality assessment and improvement initiatives.
2.
Responsibilities in Accounts Receivable include: a.
Reduces and maintains A/R at pre-determined reasonable goal.
b.
Monitors / processes Medicaid Pending applications.
c.
Collects account receivables with emphasis on the 60 plus accounts.
d.
Completes and mails resident statements monthly.
.
e.
Prepares and participates in Facility aging reviews monthly or as needed.
f.
Gathers various reporting and reviews for completeness prior to month end close.
g.
Verifies completion of various Medical Records, additional requests or appeals by various third parties such as Medicare, Medicaid, Insurance Companies.
h.
Participates in residents' admission process.
i.
Meets with Executive Director communicating progress towards departmental goals and areas of concern.
3.
Responsible for Ensuring Daily Census Reconciles to Nursing Midnight Census Daily: 4.
Handles Cash Receipts Including: a.
Preparing daily remittances and depositing them in the bank.
b.
Processing payments in appropriate A/R or Trust Fund system.
c.
Reviewing and signing off on verification reports for accuracy and balancing to deposit receipt and source document.
5.
Manages Resident Trust Fund Accounts.
6.
Maintains residents' non-medical file, develops system to verify filing is current and up-to-date: 7.
May oversee the Accounts Payable function, which includes: a.
Processing invoices for payment according to the guidelines outlined in the Purchasing / Accounts Payable section of the Business Office Manual.
b.
Ensuring payment for properly authorized purchases.
c.
Documenting receipt of goods / services.
d.
Reconciling payments to vendor statements to verify payments are made in accordance to the vendor's terms.
e.
Managing Facility petty cash fund.
f.
Verifying that all invoices are submitted timely.
8.
May oversee the Payroll function, which includes: a.
Completing Employee Information Set-Up and Change Form as changes and terminations occur.
Monitors timely delivery to Payroll Department.
b.
Completing and balancing the Bi-Weekly Payroll Transmittal.
c.
Ensuring accuracy and timeliness of Daily Labor Hours Report.
d.
Ensuring accuracy of Weekly Overtime Report.
e.
Assisting with quarterly, annual reporting as needed.
9.
Supervision of Business Office Staff (if applicable).