Accounts Payable Specialist

Overview: Senior Accounts Payable Clerk Location: Pineville, LA (in-person; remote option not available) Compensation: $18.
00-$18.
75, depending on experience Other Benefits: Medical, Dental, Vision, paid vacation, sick days, and holidays, 401(k) matching Primary Responsibilities: Reviews approved invoices for payment, checks for missed errors, and authorizes invoices for payment.
Reviews rejected invoices and determines if an invoice should be cancelled or processed.
Works export errors daily.
Matches invoices to PO receivers.
Communicates with purchasing to ensure accurate pricing.
Maintains “refunds due to us” spreadsheet after requesting invoices.
Keeps an organized list of primary vendors for locations and their login information.
Reconciles statements and research discrepancies between vendor’s records and our payments.
Makes payments to vendors via online or over the phone using bank information or credit card.
Ensures timely and consistent reporting of utility expenses.
Processes credit application.
Assists AP Supervisor with monitoring the ACH review email.
Assists with 1099 reconciliation.
Helps with a broad range of ad-hoc projects focused on AP/vendor payment quality.
Secondary Responsibilities: Codes/routes invoices during peak times.
Collects W-9 from vendors.
Sets up vendors in Sage Intacct.
Sends remittance advice.
Experience and Requirements 3+ years of experience of prior Accounts Payable related experience.
Knowledge of basic accounting terms.
Experience using Microsoft Excel.
Must have attention to detail.
Must have strong communication skills.
Must be self-motivated.
Able and excited to learn new software.
We are a family-owned and operated company with a small business feel but large business size, growth, and stability.
We have hard-working teams that are dedicated to the company's continued success and are rewarded well for their contributions.
We prioritize our employees and welcome you to the family through on-going training and unmatched rewards, like full benefits, and a matching 401(k).
We are an Equal Opportunity Employer Responsibilities: Responsibilities: Job responsibilities include: Maintain and establish relationships with new and existing vendors, inclusive of submitting credit applications as necessary Responsible for setting up vendors and vendor maintenance Administer purchase order policy Match purchase orders with packing slips and vendor statements for accuracy Enter all credit card transactions Reconcile credit card statements monthly Track credits for warranty returns Administer regular check runs Process incoming invoices and ensure coding is in compliance with accounting guidelines provided Coordinate with operational management to ensure invoices are valid and follow-up as necessary Verifies vendor accounts by reconciling monthly statements and related transactions Record manual payments within Intacct (accounting software) Record manual checks in Positive Pay (banking platform) Monthly reconciles the payables subledger and billing software Work with the Regional Accounting Manager to close out month end Assists others on the accounting team and give guidance/help where needed Aides in the annual 1099 processing Providing necessary documents to prospective vendors and other partners (COI, W-9s, etc.
) Prepare and file sales and use tax returns Communicates any key issues with management Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies Support team with key strategic and process improvement initiatives Help with a broad range of ad-hoc projects focused on AP/Vendor Payment quality Contribute to the team culture and effort by accomplishing related results as needed Qualifications: Experience: 4+ years of prior Accounts Payable related experience Associates or Bachelor’s degree in business, accounting, or a related field a plus Experience with payment coding and processing