*PRINCIPAL PURPOSE OF JOB*: To provide administrative support to the Municipal Judge and Court Services.
*SCOPE OF RESPONSIBILITY: *Under direction of the Court Liaison, instructs and manages court staff in the processing and retention of Municipal Court records, the processing of warrants, the collection of fees and fines and coordinating daily docket activities.
*ESSENTIAL JOB FUNCTIONS:*
* Directs clerical and administrative staff in performing activities involving court records and legal document processing including; receipts, input, and trial court scheduling.
* Ensures compliance with policies and procedures for receipt and accounting of fine payments, issuance of warrants, scheduling of court functions.
* Signs correspondence and official documents as needed.
* Assists Judge with responses to the public, defendants, and attorneys to clarify rules, regulations, and court operation.
* Assists in the preparation of annual budget and annual report and other report.
* Imports documents and scans traffic, parking and criminal misdemeanor affidavits into computer system.
* Uses computer to retrieve court case information and/or update defendant information.
* Electronically files and retrieves court cases and affidavits.
* Enters pertinent information into the Court’s computerized system on all court cases for tracking.
* Prepares court dockets for court presentation.
* Notifies defendants and attorneys of court appearances and prepares subpoenas.
* Schedules court trials, initial arraignments, hearings, and special settings.
* Assists judge in courtroom and coordinate courtroom activity.
* Handles and processes cash payment of fines and/or serves as a collection or warrants clerk.
* Opens and verifies mail, removes and records checks, cash, money orders and other court related documents.
*QUALIFICATIONS*:
High school diploma or equivalent (GED) and minimum of 1 year formal training in appropriate office discipline or equivalent on-the-job training and experience.
Associate’s degree preferred.
*KNOWLEDGE, SKILLS, and ABILITIES*:
•Ability to adapt quickly to the court’s computer software system.
•Knowledge/ability to learn court system operations.
•Ability to identify and initiate work tasks with minimal supervision.
•Strong attention to detail.
•Ability to perform basic mathematics.
•Strong grammar, writing, and verbal communication skills.
•Ability to organize work, set priorities and meet critical Court deadlines.
•The ability to adapt to technological and work environment changes.
•Maintain confidentiality of Court documents and records.
•Ability to demonstrate a working knowledge of Microsoft Office programs including Word, Excel, Outlook and Adobe Acrobat.
• Possess strong customer service skills with the ability to remain calm in sometimes stressful situations.
• Ability to maintain harmonious and effective working relationships with other employees, supervisor and other departments.
*PHYSICAL REQUIREMENTS*:
Physical requirements include occasional lifting/carrying of 10 or more pounds: normal visual acuity, speech and hearing: normal hand and eye coordination and manual dexterity necessary to operate computer keyboard and basic office equipment.
Sitting, standing, reaching, walking, and kneeling will be required to perform the essential functions of the job.
Job Type: Full-time
Pay: $12.
00 per hour
Expected hours: 40 per week
Benefits:
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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