Admissions Administrative Coordinator

About Us: Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana.
The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents.
LSUA is located in Rapides Parish.
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Job Posting Title: Admissions Administrative Coordinator Position Type: Professional / Unclassified Department: LSUA ASA - Recruiting (Joshua Floyd Perrodin (00075184)) Work Location: LSU - Alexandria Pay Grade: Professional Job Description: LSUA Enrollment Management Admissions Administrative Coordinator Job Description Supervisor: Associate Vice Chancellor of Enrollment Management Special Requirements: Required Bachelor's Degree Ability to multitask in a fast-paced environment Demonstrated ability to communicate, both written and verbal Ability to work and make appropriate decisions independently Ability to manage time while at work Must be dependable and responsible Strong basis in a broad array of technical skills 25% Manage Information for Office of Admissions and Recruiting Process Admission Applications Verify payment of application fee with the Accounting Office Enter paper applications into Admissions & Recruitment Application System assigning the applicant to a specific Admission Counselor Troubleshoot problems applicants experience using the online application Email applicants concerning incomplete applications with instructions on how to complete and properly submit application, including students with payment pending Identify and resolve duplicate records in University's SIS, determining which record should be primary Research information and create codes for new high school institutions when not found in University's SIS Assign temporary Student Numbers for students without a Government ID in Admissions & University systems as necessary Receive and process "I am Coming Back" forms Point person for student application semester change request, change of major request, and applicant address change request Documents Management & Data Processing Support Provide support to the Admissions Operations Coordinator in the procedures of receiving and processing transcripts, Managing Test Scores, and admissions data.
65% Main Admissions & Recruitment Front Desk & Office Operation Support Office Operations Greet & Receive Guest of Abrams Hall and direct them to the appropriate Department on Campus Answer the main switch board and transfer calls to the appropriate office Provide assistance with incoming questions concerning but not limited to: Admission Requirements, Status of Applications, Academic Programs, Admission Policies, and Documentation Required for Admission Transfer phone calls to appropriate individuals when needed Check main office email, answering questions and forwarding questions, as needed.
Forward transcripts and admission documentation to Application Analyst Keep calendars of all Admission Staff, including times of Recruiting travel Maintain office supplies, ordering supplies when needed Manage purchases and receiving reports through LSU Procurement System Support Admission Counselors with paperwork needed for purchasing, travel, and reimbursement Maintain recruiting material, notifying the Director of Admissions and Recruiting when supply is low and order should be made Identifying and troubleshooting issues such as complete applications with no admission decision, staff student meeting calendar conflicts, and coverage of front office Maintain office equipment such as copiers, printers, computers, folding machine - notifying proper personnel if repairs are needed Print and mail yield, application, and recruitment correspondence to admits, applicants, student inquiries, and professional inquires Serve as the Office's Asset Custodian for state purchased large items Communicate operational conflicts with Admissions Staff or Admissions Leadership identified through daily support task Campus Tour Support Assist with the scheduling students for campus visit events.
Coordinate group campus tours with the Director of Admissions & Recruitment Support campus tour training for LSUA Ambassadors Manage electronic Welcome Sign 5% Manage student workers for Admissions and Recruiting.
Identify and interview potential student workers Collect paperwork and verify student is eligible to work in office Maintain student worker budget and approval of student worker timesheets, keeping the Director of Admissions and Recruiting up to date with student worker budget balances or time sheet issues Determine continued eligibility each semester Make and maintain schedules for student workers each semester, ensuring proper coverage in office Approve time worked for student staff Train student workers on all appropriate Admissions systems including but not limited to: Anthology Reach PowerCampus Docubase National Student Loan Clearinghouse Office policies and procedures FERPA 5% Enrollment Management Support Assist on special projects as needed by the Associate Vice Chancellor of Enrollment Support purchasing needs of the departments within the Enrollment Management Division (i.
e.
Admissions & Financial Aid) Assist with Recruitment Events as needed per the Director of Admissions.
Events my occur both during the work week or occasional weekend All other duties as assigned by the Associate Vice Chancellor of Enrollment Additional Job Description: Competencies: None Special Instructions: Application Instructions: Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts.
Official transcripts will be required upon hire.
Please provide proof of your education by attaching transcripts to your application.
Questions or concerns about your application should be directed to LSUA Human Resources at 318-473-6401 or HumanResources@lsua.
edu.
Posting Date: February 28, 2024 Closing Date (Open Until Filled if No Date Specified): March 14, 2024 Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.
Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N): LSUA is an Equal Opportunity Employer and SAME Agency: LSUA believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society.
We celebrate diversity and are committed to the principles of diversity and inclusion.
We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences.
To learn more about how LSUA is committed to diversity and inclusivity, please see LSUA’s Diversity Statement.
LSUA is also designated as a State As a State Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.
For those seeking such accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hrm@lsua.
edu).
HCM Contact Information: Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed hrm@lsua.
edu