Administrative Assistant 2 (WAE)

Supplemental Information The Louisiana Department of Veterans Affairs is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.
The incumbent of this position serves as a principle clerical support for a large metropolitan Veteran Assistance Counselor parish office.
This position is directly supervised by a Veterans Assistance Counselor Supervisor.
This position is for a part-time WAE (When Actually Employed) position only and is not to exceed 1245 hours in a 12-month period.
AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPENTENCIES: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
**Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
A Resume will not be accepted in lieu of work experience.
An application may be considered incomplete if the work experience and education sections are not completed.
There is no guarantee that all applicants will be interviewed.
The hiring manager has 90 days from the closing date of the announcement to make a hiring decision.
Should you be selected for an interview, you will be notified by the contact information listed on your application.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account.
Below are the most common status messages and their meanings.
DISQUALIFICATION: While we encourage all interested applicants to apply, please be aware that there are various reasons that your application may be disqualified from consideration including, but not limited, to: 1.
Failure to fully complete the education and work experience sections of the application; (Please note for the education section that the semester area refers to the # of credit HOURS and not the # of semesters you completed) 2.
Submission of a resume and/or SF-10 application in lieu of the online application.
Information on the resume will not substitute and must also be included on the actual job application in order to be considered.
3.
Failure to list complete license information (if applicable to the job position).
4.
Failure to submit an equivalency evaluation statement for an international degree by the closing of this announcement.
For further information about this vacancy contact: Torin McClanahan Human Resources Analyst Torin.
McClanahan4@la.
gov Qualifications MINIMUM QUALIFICATIONS: One year of experience in which clerical work was a major duty.
SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE: Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work: To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.
OR To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.
Level of Work: Experienced.
Supervision Received: General from a professional, supervisor or manager.
Supervision Exercised: None.
Location of Work: May be used by all state agencies.
Job Distinctions: Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.
Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Examples of Work SECRETARIAL Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc.
from rough draft, dictation, dictating machine or instructions.
Types material that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.