Administrative Coordinator 3

Supplemental Information ImCal HSA provides behavioral health and development disability services to the residents of Allen, Beauregard, Calcasieu, Jefferson Davis and Cameron parishes.
This position will work 4 days a week in Oakdale & one day a week in Deridder.
This position may be filled as job appointment not to exceed 48 month or a probational appointment.
IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Acting Decisively: The ability to make decisions quickly and effectively.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Exhibiting Social Awareness: The ability to identify and adapt your actions based on the situation and the personality, behavior, and emotions of others.
Leveraging Technology: The ability to use technology and its related processes to further organizational goals.
THE SALARY FOR THIS POSITION: Administrative Coordinator 3 (pay grade level AS-609) has a minimum salary of $13.
11/hourly; $1,048.
80/bi-weekly.
Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
No Civil Service test score is required in order to be considered for this vacancy.
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
There is no guarantee that everyone who applies to this posting will be interviewed.
The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision.
Specific information about this job will be provided to you in the interview process, should you be selected.
For further information about this vacancy contact: Leigh Conway, HR Director Leigh.
Conway@imcalhsa.
org Qualifications MINIMUM QUALIFICATIONS: Two years of experience in which clerical work was a major duty.
SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE: Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work: To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties.
Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level of Work: Advanced.
Supervision Received: General from higher-level clerical and/or supervisory personnel.
Supervision Exercised: May supervise 1-2 lower-level personnel.
Location of Work: May be used by all state agencies.
Job Distinctions: Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work Administrative • Serve as clinic operator/receptionist within ImCal’s satellite clinics.
• Receive, sort, and distribute mail.
• Operate and maintain various office equipment.
• Conduct initial screenings and process referrals for clinic services.
• Schedule, confirm, cancel and reschedule clinical appointments for all providers by phone and/or mail.
• Notify providers of client arrivals.
• Order, create, maintain, and stock forms needed for clinical/administrative use and upload documents into EHR as appropriate.
• Assist fee assessor with fee determinations and communicating client’s financial obligations for services rendered.
• Support and adhere to all Standard Operating Procedures (SOP) for the smooth operation of the clinic.
Accounts Receivable and Collections • Comply with Collections SOP • Collect co-pays, no-show fees, and payment on accounts • Post payments to client accounts • Reconcile cash box daily • Coordinate with Billing Supervisor when needed Medical Records • Maintain records system, including filing and retrieving documents, researching files, processing medical records requests, etc.
• Adhere to HIPPA & 42CFR confidentiality regulations.
• Maintain client records and destroy dated clinical records according to ImCal’s record retention policy.
Purchasing Agent • Submit purchase requisitions to facility manager and property/inventory reports according to procedure.